Township of Hillside, County of Union, State of New Jersey  |  All rights reserved   |   Privacy Policy

 

 2019 RESOLUTIONS COMING SOON

About

CONTACT:

(973) 681-7155: EXT 303

 

LORRAINE MESSIAH,

R.M.C., C.M.R.,

DEPUTY CLERK  EXT 301

 

BROOK NIEVES: EXT 302

 

1409 Liberty Ave,

Hillside, NJ 07205

BUDGETS

The Township Clerk’s Office serves as the official keeper of the municipal records, and as such, is sometimes described as the "historian" of the community. The Clerk, by virtue of his or her position, serves as a liaison officer between the governing officials and the taxpayers and between the executive and the general body of municipal personnel.

 

THE CORE DUTIES OF THE MUNICIPAL CLERK INCLUDE:

1. Acting as secretary to the municipal corporation and custodian of the municipal seal and of all minutes, books, deeds, bonds and contracts of the municipal corporation. The governing body may, however, provide by ordinance that any other specific officer shall have custody of any specific other class or records.

2. Acting as secretary to the governing body, preparing meeting agendas at the discretion of the governing body, being present at all meetings of the governing body, keeping a journal of the proceedings of every meeting, retaining the original copies of all ordinances and resolutions, and recording the minutes of every meeting.

3. Serving as the chief administrative official in all elections held in the municipality, subject to the requirements of Title 19 of the Revised Statues.

4. Serving as the chief registrar of voters in the municipality, subject to the requirements of Title 19 of the Revised Statues.

5. Performing such other duties as are now or hereafter imposed by Statute, regulation or by municipal ordinance or regulation.

 

In addition to the core duties, the Municipal Clerk's is responsible to perform a variety of other functions such as receiving and forwarding Notice of Claims, researching requests, updating Municipal Officials lists, Code Book maintenance, disclosure statements, oaths, keeper of contracts, custodian of bonds, and maintains single family dwelling notices. Purchase orders are completed for necessary supplies for the Councilmembers and for the Clerk's Office. Licenses for Bingos and Raffles and Liquor Licenses need to be approved. As well as numerous phone calls and helping the public with various questions take up most of the days’ time.

 

The Municipal Clerk's Office is responsible for the elections; the Primary Election which is held in June and the General/ Board of Education Election which is held in November. In preparing for these elections, the Municipal Clerk's Office must provide various certifications, prepare District Workers' bags and provide payment to the District Workers. The office must be staffed prior to the opening of the polls until the closing of polls and tallying of results.

 

There are many responsibilities involved in working as the Council's Secretary. Before each meeting an Agenda is prepared. After each meeting various letters are typed and advertisements made. Minutes must then be prepared. Resolutions of Recognition are done for almost every meeting, and various originals need to be made.

 

The Municipal Clerk's Office is always willing to develop public good will and inform the public. In our busy schedule we will always direct your inquiry to the appropriate department and/or help in any way we can with your needs.

AUDITS

COUNCIL MEETINGS

JANUARY 2, 2019

JANUARY 8,2019

JANUARY 22, 2019

JANUARY 22, 2019

FEBRUARY 12, 2019

FEBRUARY 26, 2019

MARCH 12, 2019

MARCH 26, 2019

APRIL 9, 2019

APRIL 16, 2019

MAY 14, 2019

MAY 28, 2019

JUNE 11, 2019

JUNE 25, 2019  

JULY 23, 2019

AUGUST 27, 2019

SEPTEMBER 10, 2019

SEPTEMBER 24, 2019

OCTOBER 8, 2019

OCTOBER 22, 2019  

NOVEMBER 12, 2019

NOVEMBER 26, 2019

DECEMBER 10, 201 9

DECEMBER 17, 2019

 

 

 

AGENDA

MINUTES

 

 

 

2019 ORDINANCES COMING SOON

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